Setting Boundaries With Clients or Coworkers When You Work Remotely

Hey friend! 👋

A client pinged me on Slack at 9:47 PM last Tuesday. They asked to “quickly hop on a call” about their project. My laptop was off, I was winding down with my Kindle, and bedtime was calling. But guess what? I almost opened that laptop and said, “Sure, give me five minutes.”

Sound familiar? If you’re nodding, you’ve probably felt the pressure of remote work’s “always on” culture. When your office is your home, setting boundaries feels like a Herculean task. Let’s explore the reasons behind this issue. We’ll also discuss how to resolve it with proven strategies to protect your time. These strategies will also safeguard your mental health in 2025.

Why Remote Work Boundaries Are Hard to Set

Remote work blurs the line between personal and professional life. People assume you’re always available—after all, you’re just at home, right? This hits hardest for:

• People Pleasers: Saying “no” feels like letting someone down. We’d rather sacrifice our evenings than seem unhelpful.
• New Hires: You’re eager to prove yourself, and setting boundaries feels like risking your reputation.
• High Performers: Your competence makes you a magnet for “urgent” requests, piling on the pressure.

Here’s the reality: Weak boundaries don’t make you a better worker—they lead to burnout and resentment. In 2025, remote work tools like Slack and Zoom will be more integrated than ever. Therefore, setting boundaries is critical to staying productive. It is also crucial for staying sane.

5 Proven Strategies for Setting Remote Work Boundaries

IAfter coaching dozens of remote workers and refining my own approach, here are five actionable strategies to set boundaries without guilt:

1. The “Response Time” Framework

Define when and how you’ll respond to communications. I tell clients: “I check email twice daily at 9 AM and 3 PM EST. I respond within 24 hours.” For urgent matters, text me—but urgent means truly urgent, like a project deadline at risk.

Stick to this consistently. It’s scary at first, but clients and coworkers adapt when you set clear expectations. Data from a 2025 Remote.co survey shows 78% of remote workers feel more respected when they communicate response times upfront.

2. The “Helpful Redirect” Method

Instead of a flat “no,” offer an alternative. For example: You could say, “I can’t join a call tonight, but I’m available at 10 AM tomorrow.” Another option is, “Weekend work isn’t possible, but I’ll prioritize this Monday.” This shows you’re collaborative while protecting your time. A 2025 FlexJobs report found that 65% of remote workers using redirects felt less stress without compromising client satisfaction.

3. The “Proactive Communication” Approach

Get ahead of boundary violations. Add a note to your email footer or Slack status: “I work Monday–Friday, 9 AM–5 PM EST. I don’t check messages after hours or on weekends. Please don’t feel pressured to reply outside your own work hours.” This sets expectations early, reducing awkward follow-ups. Tools like Gmail’s signature settings or Slack’s status updates make this easy to automate.

4. The “Boundary Buddy” System

Partner with a colleague who’s also working on boundaries. Check in weekly to discuss moments where you struggled to say no. This accountability helps you stay firm and realize most “urgent” requests can wait. A 2025 study from the Remote Work Institute found that peer support increased boundary adherence by 40%.

5. Leverage Technology for Boundaries

Use 2025’s latest tools to enforce your limits:

Calendar Blocks: Reserve “focus time” or “personal time” slots on your shared calendar to prevent meeting overload.

Schedule Send: Tools like Gmail or Outlook let you draft emails during off-hours but send them during work hours.

Do Not Disturb: Set Slack or Teams to “away” after 5 PM to signal unavailability.

Your 2025 Boundary Challenge 💪

This week, pick one boundary to enforce. Try turning off Slack notifications after 7 PM or delaying non-urgent email replies until the next workday. Start small to build confidence. The goal isn’t to be unavailable—it’s to be intentional about your availability.

• For People Pleasers: Saying “yes” to everyone makes you unreliable to yourself. Those who matter will respect your limits.
• For New Hires: Healthy boundaries won’t get you fired—they’ll show you’re organized and value your work-life balance.
• For High Performers: Protect your energy to maintain your edge. You can’t pour from an empty cup.

What’s one boundary you’ve been hesitant to set? Drop a comment below

Take Control of Your Remote Work Life

That 9:47 PM call I mentioned? It was about a minor design tweak that took 15 minutes the next morning. Now, I have a firm rule: No calls after 8 PM unless it’s a genuine emergency. (Spoiler: After working as a 911 call taker, I can confirm font choices aren’t emergencies.)

Ready to reclaim your time? Share your boundary struggles in the comments or hit the like button. Let’s make 2025 the year you work smarter, not harder.

If you liked this post check out: A simple 3 step system for setting better goals

You’ve got this, Tim.